GDPR – e-View Events

eView is a key part of the GDPR check list for organisers

Event organisers have to be careful how data is managed since GDPR came into force in 2018. There are lots of areas to consider when handling data and here are the 5 riskiest areas of GDPR compliance for event organisers.

Train your staff on the processes

One of the biggest risks to failing GDPR compliance for any business is its people, so you need to ensure your staff are educated on the Regulations and, in particular, which processes they should use to ensure they are compliant. For example do your staff and 3rd parties only have access to the content they need and do they delete it when no longer relevant?

What to do when you receive a request for data to be removed

The right to be forgotten allows requests for all data to be removed from your system, which all sources, including any backups, so in order to handle these requests you need to know , at all times, where your data is, both physically and digitally.

Review and update agreements

You will need to regularly review and update your data sharing and processing agreements to ensure they reflect the current data protection law, as the legal basis for these can change.

Secure your data

It's essential you provide adequate protection for the data you process to ensure you stay compliant with GDPR. It is expected that the data will only be assessed by those with the appropriate authority to do so. It's extremely important this has been considered, and although the right technology can help with this, any information that is printed out also needs to be securely handled at all times.

Map your data flows

To ensure you know where your data is going (and ensure GDPR compliance), map your data flows. These will clearly show how your data is moving around and help your identify anything that is non-compliant with your data policies. How many copies of your Speaker / VIP information do you own on spreadsheets, word documents and print outs – you need to know at all times.

Looking to stay compliant?

The eView eVents App is an integrated iPad application which connects to a web based portal and is used to manage Speakers and VIPs on site.

Users can simply upload in advance to their secure portal unlimited numbers of Speakers and VIPs, complete with their images, BIOs, contact, flight and event information. (either files or via an API ) ,so the correct information is accessed by designated individuals for the period of the event.

This information and any changes made at the event are then immediately pushed to all staff with the eView eVent App on their iPads, who are then able to access the latest up to date information of these attendees, know who they are, what they look like, their requirements, rehearsal times, flight times and itinerary etc…users can also communicate via push message, enable the check in process to be visible to all and be informed with all up to date event information.

In addition if Speakers and or VIPs are given smart badges ( with integrated Bluetooth /NFC ) a number of other services can be accessed, such as “FIND ME” ( where is the Speaker ! ) secure entry, user analytics and payments.

What our clients are saying

The Eagle View team is exceptional and have been a pleasure to work with throughout the years. They create quality custom enhancements upon request, whether big or small, and always deliver top notch service in a timely manner.

This has made a massive difference to the perceived Quality of our operation... Speakers want to come back , VIPs see value.

Moving from multiple out of date spreadsheets, to an app which enables all our staff to proactively manage our VIPs and speakers has been a revelation!